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Streamline Your Asset & Inventory Management Tasks with AI

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With AI now integrated into Ventipix Asset & Inventory Manager, you can harness its power to gain insights into your data, real-time assistance, and improve workflows — saving both time and effort.

Here are some examples on how ChatGPT or Grok AI can assist across different operational tasks:

Asset Management

Asset Tagging

  • Calculate asset depreciation
  • Find assets with upcoming or expired dates
  • Suggest formats for unique asset IDs
  • Analyze trends from your historical data

Check-in / Check-out

  • Summarizes asset movement history
  • Answers questions like: “Which laptops were checked out last week?”
  • Flags overdue items or missing check-ins
  • Identify frequent check-out patterns to help optimize resource allocation

Maintenance Tracking

  • Generate maintenance logs, schedules, or templates for service records
  • Find assets with upcoming or expired dates

Reservations

  • Helps users check asset availability
  • Summarizes existing or upcoming reservations
  • Warns of double-booking risks and recommends alternatives

Auditing

  • Lists assets that are unverified or never audited.
  • Summarizes results of the last inventory audit.
  • Answers audit-specific queries like: “Which assets failed their last check?”

Inventory Management

Inventory Registar

  • Provides stock levels at-a-glance
  • Flag low stock alerts, expired items, or excess inventory
  • Suggests reordering quantities using usage trends
  • Suggest formats for unique inventory IDs, SKUs, etc
  • Find inventories with upcoming or expired dates

Transfers & Stock Adjustments

  • Track stock transfers across locations
  • Explains reasons for manual adjustments (loss, breakage, etc.)
  • Suggests transfer strategies based on stock imbalances
  • Generate stock count sheets
  • Highlight discrepancies, overstock, shrinkage, or losses
  • Assist with FIFO/LIFO/average cost inventory methods

Deliveries

Goods Received / Dispatched

  • Summarizes goods received over time
  • Answers logistics queries: “What was received from Supplier X in May?”
  • Tracks dispatch logs, delivery timelines, and recipient confirmations

Work In Progress (WIP)

  • Tracks assets assigned to ongoing projects
  • Answers: “What assets are still in use for Project Alpha?”
  • Helps identify idle resources that should be returned or repurposed

Cost Tracking

  • Breaks down cost per asset or category.
  • Tracks maintenance, procurement, and depreciation costs.
  • Answers finance queries like: “What was the total cost of IT assets in 2024?”

GS1 Digital Link & QR Code / NFC Campaigns

  • Help verify GS1 Digital Links
  • Help verify GTINs and associated identifiers
  • Help in optimizing UTM parameters
  • Assists with campaign analysis: “Which campaign got the most QR scans?”

Workplace Passes

  • Answers queries about issued passes
  • Tracks who accessed what, when
  • Summarizes pass expiration or access violations


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