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Asset Maintenance Notification


This notification type can be used for sending email alerts whenever a new maintenance record has been added.

Setting up or modifying the notification

To set this notification up or to modify it, go to the Manage Assets table > Options > Notifications or from the Asset Maintenance table > Options > Notifications.

On the Notifications page, choose who should receive the notifications.

  • You can enter the email addresses, under the “The following email addresses” section, if the recipients are the same for all the assets.
  • If the recipients are different for specific assets, then you need to have their emails recorded on the asset’s record. To do so, you need a Data Capture field with the Answer Type set to either “Email”, “Select” or “Hidden”. For “Select” or “Hidden” Answer Types, specify the email address in the Options section of the Data Capture settings. “Hidden” Answer Type, can only have one email address, whereas “Select” can have multiple emails defined, but only one will be chosen when filling out the forms.

Choose when the email notification should be sent. Notifications can be sent only for newly added records or for any record.

Compose the message. Use the placeholders if necessary.

Enabling or disabling the notification

Indicate if the notifications should be sent or not. This setting is what you would also use to turn the notifications on or off.