New Activity Notification For Assets

Overview

This notification type can be used for sending email alerts whenever a new asset record has been added.

For example, email alerts can be sent whenever a new asset check-out has been made.

Setting up or modifying the notification

To set this notification up or to modify it, go to the Manage Assets table > Options > Notifications.

On the Notifications page, choose New Activity Event.

Choose which Service you want to receive notifications for.

Under the Send The Email To section, you have the option to either enter email addresses or choose a data capture field that contains an email address.

If the recipients are different for specific assets, then you need to have their emails recorded on the asset’s record. To do so, you need a Data Capture field with the Answer Type set to either “Email”, “Select” or “Hidden”. For “Select” or “Hidden” Answer Types, specify the email address in the Options section of the Data Capture settings. “Hidden” Answer Type, can only have one email address, whereas “Select” can have multiple emails defined, but only one will be chosen when filling out the forms.

Enabling or disabling the notification

Indicate if the notifications should be sent or not. This setting is what you would also use to turn the notifications on or off.