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Answer Types
The information on this page is regarding how to customize the data capture fields.
Descriptions of the Answer Types
The table below describes the available options for the Answer Type column.
Under the Options field, unless instructed to use that field in a specific way, you can use that column to set the default values for the field. For example, for a Numeric field, e.g. Quantity you can enter a number, e.g. 1. When the form is displayed, the field will show the default value 1.
Generic Fields
| Answer Type | Description |
|---|---|
| Text | Use this for short descriptions. In the Options field, if necessary, enter a default text. |
| Multiple Options | Use this where one or more choices need to be selected. On the Data Capture spreadsheet, in the Options section, enter comma-separated values. |
| Select | Use this for dropdown menus. On the Data Capture spreadsheet, in the Options section, enter comma-separated values, e.g. Phone, Tablet, PC, Notebook. By default, the first comma-separated value will be selected on the dropdown. If that is not desired, you can set the very first character as a comma instead. |
| Use this for email addresses. In the Options field, if necessary, enter a default email address. | |
| Numeric | Use this for numbers only. In the Options field, if necessary, enter a default number. |
Barcode & NFC Fields
| Answer Type | Description |
|---|---|
| Barcode Scan / NFC Tag | Use this to capture single barcode scans or NFC taps. |
| Multiple Barcode Scan / NFC Tag | Use this to capture multiple barcode scans or NFC taps in one field. |
| NFC | Use this field to capture either the serial values of payload data of NFC tags without making changes to the app’s settings. |
| Barcode / NFC / Dropdown | Use this field for dropdown menus that can also have their values selected by scanning barcodes or NFC tags.
In your Data Capture spreadsheet, in the Options section, enter comma-separated values that will be shown as the dropdown options. |
| GS1 Barcode NFC |
Use this to scan barcodes or NFC tags that follow the GSI standard.
The app will extract the available GS1 application identifiers, on the barcode/tag, which can then be used to populate your custom fields. Learn more. |
| Regex Barcode NFC | Use this to scan barcodes or NFC tags that have a particular pattern that can be matched using regular expressions.
The data that matches a regular expression can then be used to populate your custom fields. Learn more. |
| Composite Barcode NFC | Use this field to scan two barcodes or NFC tags consecutively for their values to be combined as one. They’ll be combined with double hyphen characters (–). |
Geolocation Fields
| Answer Type | Description |
|---|---|
| what3words | Use this for precise geo-tagging of fixed objects using dictionary words. what3words is a service that enables one to find precise locations using just three dictionary words. For example, “pasta.shrimp.inches“. These three words can be used to find the exact location of an assets, inventory or a delivery address. what3words have assigned each 3m square in the world a unique 3 word address that will never change. When using the smartphone app, the captured GPS coordinates can be converted into three dictionary words. |
| Address | Use this field to search and capture the address of a location. Location details are retreived from Google. |
Date & Time Fields
| Answer Type | Description |
|---|---|
| Date | Use this to capture dates. To auto-populate this field with the current date, in the Options field, enter “current”. |
| Time | Use this to capture time. To auto-populate this field with the current time, in the Options field, enter “current”. |
| Current Date | This is a hidden field that can be used to capture the current date whenever the data is saved. |
| Current Time | This is a hidden field that can be used to capture the current time whenever the data is saved. |
Dropdown Fields
| Answer Type | Description |
|---|---|
| Select | Use this for dropdown menus. On the Data Capture spreadsheet, in the Options section, enter comma-separated values, e.g. Phone, Tablet, PC, Notebook. By default, the first comma-separated value will be selected on the dropdown. If that is not desired, you can set the very first character as a comma instead. |
| Autocomplete | Use this for simple searchable dropdown menus. On the Data Capture spreadsheet, in the Options section, enter comma-separated values. |
| Autocomplete Google Sheets | Use this when you want a searchable dropdown, with the searchable options coming from a Google spreadsheet. This is useful when the options are many, and may change from time to time. See guidelines
On the Data Capture spreadsheet, in the Options section, enter the “Shareable URL” from the Google Sheets. In the Questions section, enter the name/title/header from row 1. Also ensure that the Google Sheet file is published to the web ( File > Publish To The Web > Publish). |
| Autocomplete Custom URL | Use this when you want a searchable dropdown, with the searchable options coming from a CSV file or a JSON document. This is useful when the options are many. See guidelines
On the Data Capture spreadsheet, in the Options section, enter the URL for the CSV or JSON file. In the Questions section, if using a CSV file, enter the name/title/header from row 1; if using JSON, enter the key. CSV files can be uploaded on the Documents page. Once uploaded, reload the Documents page the copy the URL of the specific file from the Actions column (click on the “copy” icon). |
| CSV Search | Use this for scanning things like employee badges then fetching data such as name, email, etc to auto-fill on a form. It works by searching a CSV file for a specific value, e.g a badge ID. When the value is found, the matching row will be fetched, then when filling in a form on the web or smartphone app, the same matching fields on the form will be auto-filled. See guidelines |
| Key & Value Pairs | Use this for dropdown menus where the value and the option label are different. When the dropdown is displayed, the label is what you would see and choose, whilst its corresponding value is what would be saved.
In your Data Capture spreadsheet, in the Options section, enter comma-separated values of strings that look like this value:label,valueB:labelB or value=labelB,value=labelB. |
| Dynamic Dropdown | Use this for dropdown menus where the values come from a CSV file.
When a value from the displayed dropdown is selected, it will trigger associated dropdowns (Linked Dropdown) to be populated with dynamic values that correspond with the chosen value. Learn more. |
| Linked Dropdown |
Use this for dropdown menus where the values are populated based on a choice made from an associated Dynamic Dropdown.
In your Data Capture spreadsheet, in the Options section, enter the name of the associated Dynamic Dropdown. Learn more. |
| Barcode / NFC / Dropdown | Use this field for dropdown menus that can also have their values selected by scanning barcodes or NFC tags.
In your Data Capture spreadsheet, in the Options section, enter comma-separated values that will be shown as the dropdown options. |
File Fields
| Answer Type | Description |
|---|---|
| Images | Use this field to capture multiple images. |
| Audio | Use this field to capture short audio recording. |
| Video | Use this field to capture short video recording. |
| Document Upload |
Use this to upload document files such as pdf, doc, xls, csv, etc. |
Hidden/Read-only Fields
| Answer Type | Description |
|---|---|
| Hidden | Use this field for questions that are not visible. In the Options field, enter the answer required. |
| Read Only | Use this field for questions that can only be viewed but not edited. |
Arithmetic Fields
| Answer Type | Description |
|---|---|
| Addition Field | Use this for adding two or more fields together. See guidelines On the Data Capture spreadsheet, in the Options section, enter comma-separated names of the fields to be added together. The name of the fields should have the answer type -numeric. |
| Deduction Field | Use this for substracting two fields together. See guidelines On the Data Capture spreadsheet, in the Options section, enter comma-separated names of the fields to be substracted. The name of the fields should have the answer type -numeric. |
| Multiplication Field | Use this for multiplying two or more fields together. See guidelines On the Data Capture spreadsheet, in the Options section, enter comma-separated names of the fields to be multiplied together. The name of the fields should have the answer type -numeric. |
| Division Field | Use this for dividing two fields together. See guidelines On the Data Capture spreadsheet, in the Options section, enter comma-separated names of the fields to be divided together. The name of the fields should have the answer type -numeric. |
User Identifying Fields
| Answer Type | Description |
|---|---|
| Signature | Use this field for capturing signatures. |
| Authorizer |
Use this to capture the name of the user submitting the data. This field is hidden when filling out the form. |
Dynamic Fields
| Answer Type | Description |
|---|---|
| Attributes | Use this field to capture a set of data that are related such as a product variant, version, etc. See guidelines. |
| Dynamic Dropdown | Use this for dropdown menus where the values come from a CSV file.
When a value from the displayed dropdown is selected, it will trigger associated dropdowns (Linked Dropdown) to be populated with dynamic values that correspond with the chosen value. Learn more. |
| Linked Dropdown | Use this for dropdown menus where the values are populated based on a choice made from an associated Dynamic Dropdown.
In your Data Capture spreadsheet, in the Options section, enter the name of the associated Dynamic Dropdown. Learn more. |
| CSV Search | Use this for scanning things like employee badges then fetching data such as name, email, etc to auto-fill on a form. It works by searching a CSV file for a specific value, e.g a badge ID. When the value is found, the matching row will be fetched, then when filling in a form on the web or smartphone app, the same matching fields on the form will be auto-filled. See guidelines |
| GS1 Barcode NFC |
Use this to scan barcodes or NFC tags that follow the GSI standard.
The app will extract the available GS1 application identifiers, on the barcode/tag, which can then be used to populate your custom fields. Learn more. |
| Regex Barcode NFC | Use this to scan barcodes or NFC tags that have a particular pattern that can be matched using regular expressions.
The data that matches a regular expression can then be used to populate your custom fields. Learn more. |