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Tracking Time Taken To Complete Tasks


With the Ventipix Asset & Inventory Manager platform, you can track the time taken to complete tasks as it moves from one phase to another.

The work-in-progress feature can be adapted for this purpose as it enables you to update the statuses whenever they occur.

Getting Started

What you will need

Barcodes or NFC tags

You will need to scan barcodes or NFC tags when updating the status of a task. The values for the barcode or NFC tag should uniquely identify a task.

If you don’t have any barcodes or NFC tags, you can generate and print barcodes, or program the NFC tags.


  • if you plan to scan barcodes with our iOS or Android app, ensure they are in a supported format.
  • with NFC tags, you can either use its serial ID or program it with your own unique values.

The Smartphone App

Download the iOS or Android app that will help you to scan barcodes, QR Codes, or NFC tags and update the status of the WIP.

You will need to create user accounts for those who should use the smartphone app, and also grant permissions to relevant sections or features of the app.

Note – although the smartphone app is recommended, you can use a webcam or Bluetooth/USB scanners to scan barcodes.

Using the work-in-progress (WIP) management features

WIP Records

The first step is to add records about the work in progress. Details can include attributes such as the task’s name, date, etc. These attributes are customizable, so you can capture any attribute you want.

There are several ways to add WIP records to your account. They include filling in a form, CSV import, or via automation using Zapier or Microsoft Power Automate.

The quickest way to start is by importing the WIP records from a CSV spreadsheet.

WIP Status

As the task moves from one phase to another, use the WIP Status feature to update the time. Customizable data can be captured during the update. You can use a custom field to capture the time and the person who completed it or use the app’s own timestamp and logged-in user details.

What next?

As you update the WIP statuses, the WIP section of the platform will show a current up-to-date overview of all the WIP records and their statuses.

You can change how the data gets formatted and presented on the table or what gets displayed on it, search for records, export them, format them, sync with other platforms e.g. Google Sheets or Microsoft Excel, and generate custom reports.

If you’re part of a team, you can add other team members as sub-users and assign them permission to access certain features.